How to Set Up a Deferral Automation
Creating an automated deferral in Freedom is a straightforward process that allows you to schedule deferrals for customers automatically.
Accessing the Deferral Automation Module
- Navigate to the New Automation Module: This module is part of the new finance section in Freedom.
- Open the Deferrals Tab: This tab enables the creation of new automations for deferrals.
Creating a New Deferral Automation
- Add a New Deferral: Start by adding a new deferral to initiate the creation of a deferral trigger.
- Choose a SKU for the Trigger: Select a SKU (Stock Keeping Unit) from the available list. You can edit and view the list of SKUs as needed.
- Filter by Module Name: This helps in grouping and viewing deferrals based on module names like DUES events, products, or program tickets.
Setting Up Specifics for the Deferral
- Select the Deferral Type: For instance, choose “DUES Level Chairman's Club” for a dues-related deferral.
- Set a Category for Organization: Categories like 'membership' help in organizing different deferrals.
- Name Your Deferral: Assign a recognizable name like “Chairman's Club Deferral.”
Configuring Deferral Frequency and Schedule
- Choose the Frequency: Options include monthly or one-time. Monthly means the deferral will recur each month.
- Set the Automated Deferral Line: Decide how many months the deferral schedule should cover (e.g., 12 months for a year).
- Determine the Start Date: Choose between the DUES term start date or the transaction date for the SKU.
Finalizing the Deferral Automation
- Select Revenue Liability and Contrary Accounts: These can be set to default or customized based on SKU mappings in the chart of accounts.
- Save the Automation: Ensure all necessary fields are filled before saving.
Post-Creation
- Once the automation is saved, it creates a new deferral schedule based on the specified conditions.